Design pills: the meeting room

Pillole di progettazione: la sala riunioni

Today’s employees spend an average of 37% of their time sitting in meetings. For this reason, designing meeting rooms that meet their needs both creatively and practically is a key step in a successful business strategy. It can be said that in modern offices set up a conference room with nothing but a large table, uncomfortable chairs and white walls is the equivalent of delivering to a new employee a pencil and a spiral notebook on his first day of work instead of password for laptops and Wi-Fi.

STEP 1: understand the needs of employees
The first rule of thumb on the effective design of the meeting room suggests that a single room is not suitable for everyone.

The increase in time spent in meetings is related to the increase in the type of meetings that occur regularly in offices. From collaborative brainstorming sessions with a single team to large strategic meetings, from individual telephone calls to video conferencing sessions, each type of meeting requires a different space.

To manage the diverse needs of your workspace, we suggest you make four types of meeting space available to employees:

1) Focus room for informal telephone calls, one-on-one and conference call

2) Rooms for informative meetings and brainstorming sessions for smaller groups

3) Small meeting rooms for official internal meetings

4) Large conference rooms for larger meetings, more often with clients or external visitors.

Each room has its purpose and must be reserved accordingly.

STEP 2: take into consideration the layout of the room and the equipment

When designing meeting rooms, color is often overlooked. Psychologists and business experts agree that the color of a room has a direct impact on the moods and productivity levels of those who are part of it.

Bland colors such as white, gray and beige induce feelings of sadness and depression in workers who are usually blocked all day with fluorescent lights
Soft colors, like shades of blue and green, promote productivity, concentration and relaxation. These palettes that are found mostly in nature promote a general sense of well-being.

It is said that cheerful yellows, considered nuances of optimism, trigger creativity and innovation. This is a great choice for creatives in your office. It has been shown that other bright colors, such as shades of red, increase the heart rate and invoke passion. This is a good choice that, when used sparingly, can draw attention to important points in the office.

Once you have selected a color, you move on to the furniture. It is fundamental to select pieces that are sufficiently comfortable for long sitting periods such as meetings and important negotiations, but at the same time versatile for different needs.

With these two steps in mind, you can completely transform the culture of your office meeting.

An improved process and more creative spaces will pay for itself in dividends with an improved general dating culture.

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